Customize Consent Preferences

We use cookies to help you navigate efficiently and perform certain functions. You will find detailed information about all cookies under each consent category below.

The cookies that are categorized as "Necessary" are stored on your browser as they are essential for enabling the basic functionalities of the site. ... 

Always Active

Necessary cookies are required to enable the basic features of this site, such as providing secure log-in or adjusting your consent preferences. These cookies do not store any personally identifiable data.

No cookies to display.

Functional cookies help perform certain functionalities like sharing the content of the website on social media platforms, collecting feedback, and other third-party features.

No cookies to display.

Analytical cookies are used to understand how visitors interact with the website. These cookies help provide information on metrics such as the number of visitors, bounce rate, traffic source, etc.

No cookies to display.

Performance cookies are used to understand and analyze the key performance indexes of the website which helps in delivering a better user experience for the visitors.

No cookies to display.

Advertisement cookies are used to provide visitors with customized advertisements based on the pages you visited previously and to analyze the effectiveness of the ad campaigns.

No cookies to display.

How to change exhibitor booth locations and dynamic fee balance tracking in cart

RegisterONE Knowledge

How to change exhibitor booth locations and dynamic fee balance tracking in cart

How to change exhibitor booth locations.

When an exhibitor selects and pays for a booth or other amenities, sometimes they want to change booth locations based on a new requirement, to size up or compete with another exhibiting company near by. For example, this could be going from a 10′ x 10′ to a 10′ x 20′ booth area.

First thing is do NOT remove the existing booth reservation and create a new one. There’s a much easier way.

RegisterONE allows you to simply swap their booth from one booth designation to another without having to worry about removing old cart item, issuing refunds and making a lot of manual adjustments.

Steps to swap booth reservations

If the exhibitor booth location has been selected (either paid or unpaid), the booth can be moved to another by either going to Booth Stats or clicking on View Reservations from the application detail screen to view the booth reservation. Then, all you need to do is click the Select/Switch Area button and select the new booth. This will remove the old area and assign the new one under the same reservation record.

change_booth1a
Step1: Click View Reservation from the top of the application profile detail screen.
change_booth1b
Step2: From the reservation record, click on Select/Switch Area to swap from one booth to another.
change_booth1c
Step3: Select the new booth area and form the change.
change_booth1d
Result: the booth reservation is now changed. Notice the new price of $1,700.

How to switch booths when you’re using Split-Payments (50% due now/ 50% due later)

What if an exhibitor has paid 50% of the booth fee (with 50% balance due) and then decides they want to switch? No problem. Go through the same procedure outlined above and it’ll automatically adjust what is owed based on the new price of the booth.

Accounting for the balance due when the new booth has a higher price.

In this example, the old booth had a cost of $1,500 and the new booth has a cost of $1.700.00, making a shortfall of $200. When the booth has been paid for, RegisterONE will recognize the shortfall and add a new line-item to the cart and invoice called “Balance Due”. This is a catchall line-item that is automatically calculated based on what is due vs. what has been paid.

balance_invoice1b
The Balance Due is automatically generated based on booth location adjustments. This is a sample of what the invoice would look like after the switch from #107 @ $1,500 to #108 @ $1,700.

This makes it easy to swap out items and still bill exhibitors the correct amount, and it even works with split payments.

Tags: , , ,

Was this helpful?